If your meetings seem to be anything but productive, the solution may be as simple as changing the meeting space itself. Everything from the wrong paint color to uncomfortable furniture can sabotage a meeting’s productivity, so it’s important to pay attention to all of these design elements when creating meeting spaces.
Where you hold meetings is just as important as how they are held. Some meeting spaces are placed in a visible area of the office and are full of windows that let other employees see in. Other spaces are more private and intimate for smaller meetings or to limit interruptions. The location of your meeting has a tremendous effect on the feeling within the space. Consider multiple meeting places, each with their own vibe and purpose. Remember to step outside the norm at times. Companies like Meet Chicago Northwest can assist you in finding dynamic venues. Whether it’s renting a box at the big game or taking a group trip to the zoo, the change of scenery may encourage creativity and productivity.
Research shows the effects of color on mood. The color of the walls in your meeting space can have an impact on how people behave within it. Blue tones are calming and soothing while orange, yellow and purple tend to make people more outgoing. Take advantage of this by adding blue to areas where work reviews are performed, disciplinary actions handed out and a generally calm atmosphere is desired. In contrast, brainstorming sessions should be held in brightly colored spaces.
When a room is too cold or too hot, people notice. Plan meeting spaces that accommodate all 5 senses. Eliminate distracting noises and visuals, make sure the furniture is comfortable and make serving refreshments easy when desired. Provide lighting options that allow for low light during screened presentations and task lighting where meeting places will double as work areas. Be sure to provide any necessary tools while eliminating clutter.
How furniture is placed in a room is just as important as what furniture is placed there. When teamwork is desired, consider removing chairs from either end of long tables so no one is seated at the table head at a position of power. Consider the size of the groups meeting in a space. A few comfortable, upholstered chairs clustered in a small group encourages more intimate conversation.
These four tips can help you get the most out of your office meeting spaces. You can implement these strategies yourself or call a designer for help. Either way, now is a good time to go look at your meeting places and see if they could be improved with these ideas.