The demands of business can often mean that long periods of travel are an unavoidable necessity. With the potential for travel all over the world, there are a whole host of ways that you can make your business trips as comfortable, economical and hassle free as possible, causing minimal impact on your daily life and routine.
Here are our top 7 tips for enjoying better business travel.
Preparing for your trip
Pack for every occasion
Social activities such as going out for an evening meal with colleagues or entertaining a client often come hand in hand with business trips. So, it’s important that you pack for every occasion and eventuality.
Optimise your space
If you are travelling with hand luggage, carefully select your outfits so that they are suitable for both work and play. This way it will allow you to optimise space and minimise the weight of your luggage. After all, when your trying to get from A to B, you don’t need the added hassle of dragging a heavy suitcase around with you!
Travelling for long periods of time can be incredibly lonely, especially if you are travelling on your own. Before embarking on your trip, it’s a good idea to familiarise yourself with the facilities, language and climate of the area that you are travelling to – this will allow you to spend the time out of business hours exploring your surroundings.
Also, it might be worthwhile checking the facilities at the hotel or services apartment that you are going to be staying in as many provide access to a swimming pool and gym area. If this is the case, don’t forget to pack your swimwear, and maybe some lightweight trainers and gym-wear! Additionally, it can be a good thing to have a space for meetings and business appointments – serviced offices are now available in most cities part time and as can be seen here can be a great help in this regard.
Have you packed the right electrical plug adapters?
When travelling outside of the UK, it’s important that you carry the right electrical plug adapters that will accommodate your new surroundings. If you travel frequently, and use the same suitcase, why not get into the habit of organising your suitcase, making sure that you know where everything is. This way, if everything has a designated place, you will be less likely to leave it behind or forget to pack it.
What you don’t want to happen is to arrive at your destination and not be able to access your emails, data or contacts that you need!
Let your phone provider know that you are travelling
Life doesn’t grind to a halt just because you are tending to business outside of the area or the country. You will still be required to respond to emails, phone calls and other business matters.
With this in mind, it’s important that you arrange Internet access prior to your journey, as depending on where you are travelling to, accessing the Internet can be difficult and costly. Many phone providers offer special bundles that will allow you to carry on using your phone as normal for a small additional cost, but you must make your phone provider aware of your travel plans. If not there are other options – Lycamobile offers great rates for calling USA from the UK as well as other nations.
You don’t want to be faced with a huge bill when you return home.
How are you going to travel – it matters. If you are travelling abroad using your company car then it may be important to ensure that it’s well serviced and cared for beforehand – this will prevent a number of problems abroad. Additionally, we suggest that it is a good idea to double check with your fleet insurance company on whether or not your fleet insurer will cover your when travelling to another country – some don’t and some do, but it’s better to check and be safe rather than sorry.
Choose a serviced apartment
When travelling, hotels are perfect for short-term stays, they are accommodating and have all the facilities that you need. However, for those who are travelling for longer periods of time, they can be extremely restricting in terms of personal space, amenities and privacy.
Choosing to stay in a serviced apartment can be far more cost effective than staying in a hotel, and can be perfect for those travelling for substantial periods of time. Unlike hotel rooms, serviced apartments like the ones companies offer provide a home from home where you will find a kitchen, living area, and bathroom – everything that you would expect from a home.
Get in a routine
Travelling can be both challenging and tiring, especially if your body clock is adjusting to a new time zone.
Pair that with the demands of conducting your day-to-day business, and it’s easy to see why people suffer from extreme fatigue and tiredness when travelling. So, it’s important that you adopt good eating habits and sleeping patterns from the offset, and most importantly, grab as much sleep as you can at every opportunity.