If you do most of your work on your computer, it is important to think of it as the most powerful tool in your office space. When your work computer is not functioning at its best, neither are you. If you own a small business and your employees are all using small business office computers, you’ll want to make sure that they are working as productively as possible. Follow the seven easy tips below to learn how to get the most out of your office computer at a price you can afford.
1. Organize your files into detailed individual folders.
Putting all of your work files in a couple of big folders can add to your stress levels and slow you down when you need to find a specific document quickly. The more organized you are, the more efficient you can be on a day-to-day basis. There are many ways to divide files that can help you stay organized and help save time. You can organize a folder for each month or for each project title depending on what works for your business.
2. Back up your files on an external hard drive.
You should have a copy of your documents in case your computer becomes damaged or infected in the future. Consider using a cloud or online network to back up your files. When you back up files online, you wont risk losing them, plus you will be able to easily access them from any computer or tablet device if needed.
3. Install antivirus software.
When it comes to keeping your information secure and preventing blackouts, using a sophisticated antivirus software program is a must for any office computer. Because your program has to keep up with new viruses and bugs that are released on a regular basis, download the manufacturer’s updates as soon as they are available. Make sure you run the scan on a regular basis. If you or your employees computers are for work use only, consider limited web use so that the risk of downloading spyware or a virus is lessened.
4. Learn more about your computer’s programs.
From calendars to virtual assistants, good computer systems are often loaded with special programs that can be helpful in a professional setting. Make use of valuable programs that will make work more efficient. Remove any programs you don’t need, this will free up space on your hard drive and help your compute run more efficiently.
5. Get an expert opinion.
Hire respected IT consulting in Wilmington to run diagnostics on your computer and check for repairs, hidden bugs, security gaps and other common digital problems. This will help clean up anything that is slowing you down. They can also help you by installing any extra driver or software you need to help you computer run its best.
6. Keep your computer cool at all times.
Overheating not only affects your computer’s entire cooling system, but it can permanently damage its hardware. To prevent dangerously high temperatures, keep your computer on top of your desk and clean the filter when it starts to accumulate too much dust.
7. Watch your space.
Storing too many files in a limited space can overwhelm your computer’s system and slow it down. If your computer is not working as fast as it used to, get rid of music and other files that are not essential to your job. If you have too many files, invest in an additional hard drive so you have more space for important documents.
Keep in mind that computers require ongoing maintenance. While the above tips can help you prevent and solve problems quickly, you need to be consistent. To stay on top of repairs and virus prevention, set aside half an hour each month to clean your computer and check its functions.