Given the developments in technology and the opportunities that are available, virtual offices are becoming more and more popular. With an increase in entrepreneurs and more small businesses starting up each year, the traditional model of a corporate office is changing. This process has been underway since the 1990s, but recent technological progressions and the current economic climate have contributed to a much quicker pace of change in the past few years.
So what are the different types of virtual office? Well, in order to answer that question, we first need to establish what a virtual office actually is. Put very simply, a virtual office provides a business with access to office services and facilities without the need for business owners to actually go to, or be in, a physical office.
This allows small business owners to increase their reputation and productivity without the same level of cost that is typically incurred when renting or buying an actual office. Depending on the size of the business, there are different services that can be utilised and which one you choose depends on your business.
A remote or virtual receptionist can be based anywhere that there is an Internet connection. Alongside this person, you can have a geographical phone number for your business. This gives the appearance of a physical location and makes it easier for people to contact you by phone.
Having a dedicated person handle all of your calls also has the advantage that calls can be connected on to relevant external phones if necessary. Additionally, if you or anyone that receives a call is in a meeting or travelling, the receptionist will handle the call in a professional manner and messages can be taken if needed.
Virtual assistants go further than remote receptionists by offering pretty much any service you can imagine. They can make travel arrangements for you, book meetings, or simply provide administrative support for your business. You are then free to continue to do the things that matter most to you, whilst knowing that the day-to-day essentials are being looked after effectively.
Mail Forwarding/Virtual Address
Whilst more and more small businesses are being run from home, many people still prefer to deal with more established and reputable companies that operate from a traditional office. One way around this is to get a virtual office address. This means that your business has the appearance of occupying a premises in a respected area, while you will not have to incur any of the associated costs.
As well as being able to create business cards with that address on them, you can have any incoming mail forwarded to you no matter where you are.
Although they’re not really virtual, co-working spaces are becoming increasingly common and usually attract a very different type of business owner. Generally speaking, these people are running the business by themselves and simply want a space with a desk to work from and access to basic office conveniences like Internet and photocopying.
Thinking of taking your business mobile? A virtual office is most definitely the way to go. Saving on money and stress while allowing for more freedom and flexibility, they are revolutionising the way in which people do business.