Irrespective of the size of business and the number of employees to be paid, payroll software is designed to make the job of managing payroll easier and less strenuous, but if you aren’t careful then your software may end up working against you instead of for you. The more careful software users amongst us will have avoided getting into this tricky position, but even the here there is a good chance that you are not getting the most out of your software. The following advice will help you approach your UK payroll software in the right way.
Study the Documentation
Payroll software comes with a wealth of software documentation, and in most cases there are tutorials are provided to bring you up to speed with the software and how to use its various tools and features. For example, there may be a guide that explains how to add a new employee to the system, how to set up a new company department or how to process starters and leavers.
When it comes to tutorials, some providers are better than others. Some providers gear their products more towards accountants, payroll professionals and bureaus, while other UK payroll software providers design products to be used by non-experts as well as professionals.
Set Aside Time to Study
Payroll management might not be the most stimulating task in the world, but there are plenty of reasons you should pay attention and dedicate time to learning the software. Your company is obliged to pay its employees on time and to adhere to government regulations, and this makes payroll management a position with a great deal of responsibility, and as such it should be taken seriously.
If you really don’t have the time to study your RTI payroll software and how to manage payroll with it, you will definitely want to go with a package that helps you learn as you go along. There are some solutions which provide exactly this, which are very useful and convenient for novices.
Keep the Software Up To Date
As long as you have a payroll license (or you may be entitled to a free license), you are allowed to update the software to the latest version as soon as the new version is released. Keep an eye out for update notifications on your software. These are important as they may include important updates to payroll legislation. It is also a good idea to keep up to date with news stories from your payroll provider. Most payroll software providers have blogs, feeds and news portals which explain the latest important happenings in the world of payroll. These are useful and informative.
Get Support When You Are Stuck
To get the most out of your payroll software, you need to take a proactive approach. You should be willing to learn both the simple and the difficult aspects of the software, and you should never be afraid to enlist the help of customer services when the going gets tough. That’s what they are there for!